RESPONSIBILITIES
 Manage the daily calendar including schedule of appointments, meetings and trips for the Department Director
 Provide secretarial support to the board meetings, including preparing agenda, taking minutes, preparing various correspondences
 Handle incoming mails and documents, answering phone calls, making travel arrangements, arranging payments / reimbursements, office administration and housekeeping duties
 Support the scheduling of all publication and design works / projects, and to drive related parties to accomplish the projects according to preset timeline
 Manage publication subscription, printing and distribution
 Assist in preparing the annual budget, monitor the regular departmental expenses report and report to the Department Director any irregularities and discrepancies
 Set up and maintain an effective filing system, including electronic systems for documents, photos and publication output files
 Assist in organizing staff engagement events such as staff retreat, festival celebration and other regular functions;  Perform any other legitimate duties or support ad-hoc literary projects assigned by the supervisor and Leadership

REQUIREMENTS
 Understanding of the Christian faith, values and ethos of The Salvation Army
 Bachelor Degree in Business Administration, or other related disciplines
 Formal Secretarial Training
 Minimum 5 years’ solid experience in a Personal Assistant/ Executive Assistant role

This job advertisement is available in English only.
本招聘廣告只提供英文版本 本招聘广告只提供英文版本 如有查詢，請電郵至 HRD.recruit@hkm.salvationarmy.org

All unsuccessful applications will be kept for a period of no longer than two years after completion of the recruitment exercise.