RESPONSIBILITIES

• Handle tenancy agreements and other related matters
• Provide secretarial support to the head of Property Department includes managing daily calendar, schedule of appointments, meetings, preparing agenda & minutes, assisting in preparing budget and report, etc.
• Provide administrative support to the department includes preparation & handling of renovation forms, schedule of works, requisitions, payment vouchers, upload documents, forms, drawings to document library, policy & procedural compliance, projects documentary, liaison & co-ordination with internal departments, etc.
• Handle incoming mails and documents, answer phone calls, handle travel arrangements, arrange payments / reimbursements, office administration and housekeeping duties, etc.
• Set up, maintain and keep updating an effective filing system, including filing and archive, electronic systems for records, reports, correspondences, etc.
• Assist in archives and records management, including acquisition, appraisal, description and accessioning, records scheduling, disposal, research and development
• Assist in processing requests for access to archives
• Perform any other legitimate duties assigned by supervisor

REQUIREMENTS

• An understanding of the Christian faith, values and ethos of The Salvation Army
• Degree in Business Administration or related disciplines
• Minimum 5 years’ solid experience in an administrative role serving management, preferably with Property Development sector
• Demonstrated maturity and confidentiality
• Ability to communicate well and effectively with all levels of staff across the organization and outside contacts
• Pro-active, strong sense of responsibility, detail-minded, well-organized
• Able to work independently
• Good command of Microsoft Word, Excel & PowerPoint
• Proficiency in both spoken and written English and Chinese, including Putonghua

Application Procedure

Please apply with full resume, stating clearly current and expected salary, to the Human Resources Manager, The Salvation Army Hong Kong and Macau Territory, 6/F Human Resources Department, 11 Wing Sing Lane, Yaumatei, Kowloon by quoting reference number (Ref: AAII-L/PD/03-23) on the envelope or email to HRD.recruit@hkm.salvationarmy.org .

All information provided will be treated in strictest confidence & used for recruitment purpose only. All unsuccessful applications will be kept for a period of no longer than two years after completion of the recruitment exercise