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Executive Secretary [REF: DH(HR)/ES/HHRD/NET]

Location : Sheung Wan

Roles & responsibilities:
  • Provide executive and secretarial support to the Head of Human Resources Division (HHRD) including managing meetings/visits/events schedules and overseas trips;
  • handle in/out documents and telephone enquiries, and compile general correspondence of the HHRD’s office;
  • coordinate with senior management and members of the Board of Directors to ensure the related meetings/activities are being well-organized;
  • perform general company secretarial duties, such as compiling meeting documents, maintenance and filing of meeting records and registers;
  • organise senior staff recruitment exercises, including interview preparation, contract signing and data entry into record systems;
  • develop and maintain an organized and effective documentary record system; and
  • undertake ad hoc research including information collection, compilation and analysis for specific issues as assigned, and provide a summary/proposal to facilitate the management’s decision making.
The ideal candidate should have/be:
  • a recognized degree or equivalent;
  • Grade D or above in English Language (Syllabus B) and Chinese Language in the HKCEE or equivalent;
  • proficiency in English and Chinese (including Putonghua);
  • good communication and interpersonal skills;
  • excellent organizational skills and detail-oriented mindset;
  • exceptional multi-tasking and problem solving skills;
  • ability to work under pressure and meet deadlines; and
  • preferably executive and/or secretarial experience in a large-scale organization.

(Please specify in the application form the HKCEE results and relevant qualifications/working experience you have attained in detail.)

Compensation & employment terms:

The successful candidate will initially be offered a 3-year contract with a remuneration package which will be commensurate with his/her background and experience.  The continuation of employment and employment terms thereafter will be subject to mutual agreement.  Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships.  The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

Vaccine Pass requirements:

Job applicant (if appointed) will be required to enter or work in specified/other applicable premises under the Vaccine Pass and fulfill the Vaccine Pass requirements in accordance with the Prevention and Control of Disease (Vaccine Pass) Regulation (Cap. 599L) and as stipulated by the Hospital Authority/Education Bureau/Social Welfare Department/other authorities at any point of time during the course of employment.


Please send your resume and a completed application form <F601(n)> with indication of your current and expected salaries to the Head of Human Resources Division, Tung Wah Group of Hospitals at 4/F., Wong Fung Ling Memorial Building, 12 Po Yan Street, Hong Kong by 5 October 2022.  Application forms are obtainable in person or can be downloaded from  The reference code should be marked both in the letter and on the envelope.  Underpaid mail items will not be accepted by Tung Wah.  For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting.  Personal data provided by applicants will be used strictly for recruitment purpose only and in accordance with Tung Wah’s personal data policies.  Applicants not invited to attend an interview by 31 December 2022 may assume their applications unsuccessful.


公司名稱 Tung Wah Group東華三院
薪金 面議
支薪方式 月薪
工作地區 工作地區 -> 香港區 -> 中西區
行業 行業 -> 非牟利/社區及公共服務
工作性質 工作性質 -> 行政及人力資源
招聘性質 全職
工作時間 工作時間 -> 日間
所需學歷 所需學歷 -> 大學畢業
Tung Wah Group東華三院
Executive Secretary [REF: DH(HR)/ES/HHRD/NET]
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